CALENDAR REQUESTS

PROCESS

Space requests, audio visual needs, events for publicity, and vehicles will all be requested by ministry council or related church entity. These requests will come directly from or through staff members in each area. Food and Childcare needs related to an event submission will be requested through existing forms and directed to Margaret Ashley and Miatta.

These forms are available FOR STAFF ONLY.  Please bookmark this link.

Once they are submitted through the website, Karl and/or Lori will approve the event at a programmatic level to ensure that it fits in with ministry goals and budgets for the year.

Once a request is approved, it will be forwarded to a staff person assigned to each area. These individuals will enter the event directly into Shelby.

  • Kathy Price – Congregational Life, Worship & Music (including weddings, funerals & baptisms)
  • Emily Hill – Education, Day School
  • Wilson Nicholson – Mission (Community Ministries), Foundation, Administration (Finance, Personnel, IT, Communications)

Once in Shelby, Dwayne will approve the event details and make adjustments to rooms and requests based on availability and energy management needs.

VIEWING THE CALENDAR

All other staff will have the ability to view the calendar in Shelby. This can be done by logging into the Shelby interface, clicking “My Shelby” at the top left and selecting Shelby Resources > Church > Resource Calendar. A new window will open.

If you do not have access to Shelby or don't remember your login and password, please contact Marvin.

CHANGES

If there is a change prior to an event, please notify the admin for your ministry council and copy Dwayne. Changes to food or child care needs should be submitted to Margaret and Miatta in writing.

Please understand that changes within one week of an event occurrence will not receive correct documentation or publicity in the bulletins and newspaper due to weekly deadlines.

Call or email Wilson at x229 with questions.